Free tool · no sign-up

FTE calculator: how many full-time people is your team?

Add each person and the hours they work, set your full-time standard, and get the answer instantly: total FTE, per-person FTE, and the plain-language version. Weekly, monthly, or annual. It all runs in your browser; nothing you type leaves this page.

Hours entered per:
1
0.5
AnswerFTE
1.5FTE

Your team of 2 people works 60 hours per week, which is 1.5 FTE against a full-time standard of 40 hours per week.

  • 60 total hours per week across 2 people, divided by a full-time basis of 40 hours per week.
Per-person FTETeam total: 1.5 FTE
Person 11
Person 20.5
Plan capacity on your real sheetsWisegrid tracks hours against real availability. Start with a 7-day free trial.

The definitionWhat FTE is, and the formula behind this calculator

FTE (full-time equivalent) converts hours worked into "how many full-time people is that". One person on a full-time schedule is 1.0 FTE. Someone working half that schedule is 0.5 FTE. FTE is how budgets, staffing plans, and capacity plans compare teams whose people work different schedules: headcount counts bodies, FTE counts working time.

The whole formula is one division, applied per person or per team:

FTE           = hours worked / full-time hours (same period)
Team FTE      = total hours worked / full-time hours
Weekly basis  = full-time hours per week            (default 40)
Monthly basis = weekly standard x 52 / 12           (40 -> 173.33)
Annual basis  = weekly standard x 52                (40 -> 2,080)

Worked example 1: a weekly team

Five people work full 40-hour weeks, three work 20-hour half-weeks, and one works 32 hours. Total hours: 5 x 40 + 3 x 20 + 32 = 292 hours per week. Against a 40-hour standard: 292 / 40 = 7.3 FTE. Nine people on payroll, 7.3 full-time equivalents of working time.

Worked example 2: monthly hours

A studio logs monthly hours: three people at 160, one at 260 (crunch month), one at 100. Total: 840 hours. The monthly full-time basis for a 40-hour week is 40 x 52 / 12 = 173.33 hours, so the team is 840 / 173.33 = 4.85 FTE. If your method caps each person at 1.0 FTE, the 260-hour month counts as 1.0 and the capped total is lower; the calculator above shows both numbers whenever they differ.

Deeper dive: what FTE is and how companies use it, and a capacity planning template for putting these numbers to work.

This calculator is a snapshot. In Wisegrid, it stays live.

The numbers above are true the moment you copy them, and stale the moment your team's hours change. In Wisegrid, the same cross-sheet resource heatmap runs this hours-vs-availability math continuously against the assignments already on your project sheets: over-allocation shows up red the moment a new task pushes someone past capacity, and the numbers stay current as plans change. See how teams structure it in the capacity planning guide (and the fuller writeup at what is FTE, and how companies use it). Every feature is included in the one plan.

See resource planningStart free
Frequently asked
What is FTE (full-time equivalent)?
FTE stands for full-time equivalent. It converts everyone's hours, full-time, part-time, and contract, into "how many full-time people is that". One person working full-time hours is 1.0 FTE; someone working half the full-time schedule is 0.5 FTE. A team of 10 people can be 7.3 FTE if several of them are part-time.
How do I calculate FTE?
Divide hours worked by your full-time hours for the same period. Per person: their hours / full-time hours. For the whole team: total hours worked / full-time hours. With a 40-hour week, someone working 32 hours is 32 / 40 = 0.8 FTE, and a team logging 292 hours is 292 / 40 = 7.3 FTE.
How many hours is 1 FTE?
Whatever your organization defines as full-time. The most common standard is 40 hours per week, which is about 173 hours per month (40 x 52 / 12) and 2,080 hours per year (40 x 52). Some organizations use 37.5 or 35; this calculator lets you set the standard, and every number updates from it.
What is 0.75 FTE in hours?
Multiply by your full-time standard. Against a 40-hour week, 0.75 FTE is 30 hours per week. Against 37.5 hours, it is 28.125 hours per week. The same logic works for any fraction: 0.5 FTE at a 40-hour standard is 20 hours per week.
Is an employee working overtime more than 1.0 FTE?
By the raw formula, yes: 50 hours against a 40-hour standard is 1.25 FTE. But many headcount and compliance methods cap each person at 1.0 FTE, counting extra hours not at all. This calculator shows both totals whenever they differ, so you can use whichever your process needs.
How is FTE used for compliance, like the ACA?
Under the US Affordable Care Act, an employee averaging at least 30 hours per week (or 130 hours per month) counts as full-time, and part-time hours are combined into full-time equivalents with each employee capped at 1.0. Thresholds and methods differ by law and by country, so treat this calculator as arithmetic, not advice, and check the official guidance for your case.
Why do companies measure in FTE instead of headcount?
Headcount counts people; FTE counts capacity. Ten people at half-time is 10 headcount but only 5 FTE of working time. Budgets, staffing plans, and capacity planning all care about hours available, so FTE is the number that makes teams comparable.
Is this FTE calculator free, and does my data leave my browser?
Completely free, no sign-up, no email gate. Every calculation happens on this page in your browser; names, hours, and any cost figures you add are never sent to a server. When you want the same math running live against your project sheets, Wisegrid does hours-vs-availability capacity planning as a built-in feature.
How do I calculate labor cost per FTE?
Turn on cost mode below and enter either an hourly rate or an annual salary per person. Hourly rates multiply by the hours that person works in the selected period; annual salaries are prorated to that period (divided by 52 for weekly, by 12 for monthly). Add every person's cost together for total labor cost, then divide by total FTE to get cost per FTE, a number budgeting and staffing plans use to compare teams with different mixes of full-time and part-time people.

Put your FTE numbers to work.

Wisegrid is the familiar grid with capacity planning built in: hours per assignment, availability per person, and a heatmap that shows who is over before it hurts. Start with a 7-day free trial, and if you are coming from Smartsheet, bring your workspace with you.

Start free trialImport from Smartsheet →

Related reading: What is FTE? · Capacity planning template